Sample Email & Letter Templates

So you've been using Remine for its powerful data and predictive analytics. You've tracked opportunities and identified leads, and now it's time to reach out to your future clients.

While a large portion of Remine's extensive data comes from the public record, the last thing you want is to make your prospective clients think you've invaded their privacy. We recommend marketing yourself as a neighborhood expert.

The following are some templates that you can use for your marketing communication. These are targeted toward specific audiences, so pick the ones that meet your needs, and tweak them to fit your messaging! Once you've prepared your letters, if you plan to send them via the postal system, click here for instructions on how to use mail merge to create mailing labels.

Within these templates, any [amber text surrounded by brackets] is a placeholder for you to fill in with custom information. You can use mail merge to create letters as well.

Turn cold leads into listings

Hello Mr./Mrs. [property owner],

I hope this letter finds you well. My name is [your name] with [your team/office/association], and I wanted to reach out to you about your property on [property street name]. The market is red hot right now, and homes are receiving multiple offers within single-digit days of listing. Our listings are typically on the market for [your average DOM] days with a sell price of [average percentage above list]% above asking. I'm well-versed in this area, and I have identified your home as a property that meets the needs of buyers in the area. Please feel free to reach out to me at [your contact information].

[Sign off & signature]

Convert renters into buyers

Dear Future Home Buyer,

How would you like to stop paying someone else's mortgage, and own your own home? My name is [your name] with [your mortgage company], and myself and my partners [your associates' names] at [your associates' realty team/office/association] would like to make this happen for you. Current mortgage rates are low, which makes it easy to become a homeowner, and we have teriffic programs to help you do so. Imagine paying only [$0,000.00] per month, while reaping all the benefits of home ownership. I would like to talk to you more about this and discuss the options we have available at [your mortgage company]. Please feel free to reach out to me at [your contact information].

[Sign off & signature]

Encourage long-term owners to sell

Hello Mr./Mrs. [property owner],

I hope this letter finds you well. My name is [your name] with [your team/office/association], and I wanted to reach out to you about your property on [property street name]. I have a buyer who is interested in your neighborhood, particularly the [school name] school district. My client is preapproved for up to [$000,000], and can close in 30 days. I'd like to set up a meeting with you to discuss listing your home. If we can come to an agreement, we may not even have to go to market. Please reach out to me at [your contact information].

[Sign off & signature]

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