Signing as a Legal Entity


The features outlined here are currently available to MLS' that are partnered with our Docs+ platform.

There are times when a Legal Entity, such as an LLC or a Trust needs to be listed on documents for signature. Below will show how to use the legal entity on the documents.

  1. To do this, start by creating the transaction:                                                                            2020-01-17_11-31-53.png
  2. Select the type of transaction and which side of the transaction you representing and click 'Next Step'. Add the name(s) of your clients in the 'Buyer' or 'Seller' fields, depending on which side of the transaction they are on and click 'Continue'.                                                                                    Screenshot 2023-10-06 at 2.37.41 PM.png     Screenshot 2023-10-06 at 2.36.13 PM.png    
  3. Select the form(s) to add into the transaction and then proceed with entering information
  4. Once the transaction has been created, navigate to the People Panel at the top of the document. Click on the pencil next to the name of your client that is attached to the Corporation, LLC, etc. and then select 'Use Legal Entity Name'. Enter the legal entity name in the field below once the box is selected. The legal entity name will now be used on all documents within the transaction.                            Screenshot 2023-10-06 at 2.03.34 PM.png

  5. When the client receives the document(s) to be signed, they will be prompted to create their signature and initial stamp. The corporation name will automatically populate in the signature box. This can be changed by clicking in the signature box itself and changing it to whatever it needs to be.

  6. In this Help Center article, steps 3 through 7 will show how you the agent would create your signature stamp for your account however the process is the same for a new recipient starting a signing session.

What if I have more than one signer under the Legal Entity?

If you have multiple people using the same LLC name, you'll need to select to use the legal entity in each people panel and add that LLC as the legal entity using the steps above. Once completed, you'll then see the LLC name appear reflected in the client box. 

Screenshot 2023-10-10 at 2.29.31 PM.png

The system will know that these are different clients based on their names entered, but will allow for the LLC name to be the same for both. Upon receiving the documents for signature, your signers can then update their names for signature accordingly.

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